Application Process

Process, Templates, and Rubrics

APPLICATIONS FOR TEACHING ACADEMY MEMBERSHIP

The GUMC Teaching Academy for the Health Sciences accepts membership applications on an ongoing basis.  Contact us now for a one-on-one meeting! centile@georgetown.edu.  Faculty interested in becoming members of the GUMC Teaching Academy for the Health Sciences are welcome to submit application portfolios. MedStar Faculty with academy appointments at other institutions may apply as Affiliate members. Membership is also open to trainees, including residents, graduate students, and fellows. 

Applications for all levels of membership require a Teaching Philosophy Statement. Application for Principal Membership includes these additional components (Quanity, Quality, Innovation, and Engagement) in one domain. Applications for Distinguished Membership require expertise in three domains. Applications are accepted in an ongoing basis. 

Deadline for the September 2018 review for DISTINGUISHED members is July 31, 2018 and for protégé, associate, and principal level members is August 31, 2018.

TEMPLATES ARE AVAILABLE. All are downloadable as WORD documents. Choose only what you need.

Portfolio applications may be submitted as a COMBINED, SINGLE pdf to centile@georgetown.edu or if you prefer, in an electronic format.  If you would like to develop an ePortfolio, we will provide you with a template, which you may edit.  Send requests to centile@georgetown.edu

APPLICATION PROCESS

The application process for membership in the GUMC Teaching Academy includes the following steps:

1) Attend an information workshop.  Email centile@georgetown.edu to sign up for workshops that provide both (1) an introduction to and (2) more targeted and complete information on the Academy membership application process. We recommend that you first attend an "Introduction to Academy Membership workshop and then, a targeted workshop, but feel free to join us for as many as you wish! 

2) Think about where your expertise lies.  Gather ideas. Talk with colleagues. Look through your CV. Download the templates and view the rubrics used in evaluation.

3) Email the Teaching Academy to schedule a one-on-one meeting with a Teaching Academy representative. Schedule this meeting to occur following the collection of your evidence. This will result in a more helpful meeting. Following this meeting, the Teaching Academy representative will provide you a Letter of Documentation, which must be included in your application portfolio, placed immediately behind the cover page.

4) Collect your evidence. Application portfolios are adapted for each level, where required components are appropriate and targeted for each application level.

Templates are available for portfolio, ePortfolio, and letters of support. All are downloadable as WORD documents. Choose only what you need.

5) Decide if you will submit your documentation in a traditional format (PDF) or electronically in an ePortfolio.  If the latter, email the Teaching Academy to request the template.

6) Prior to submitting, check the evaluation criteria.  Rubrics for each membership level are available.

NO APPLICATION DEADLINE

Applications are accepted 365 days a year. Reviews take place thrice a year for associate, protege membership and principal (full) membership, and each fall for Members applying for Distinguished Educator Level.

What elements does my application portfolio need to include?

The elements are dependent upon which level you are applying. Reference Letters (e.g. Part A, Part B, etc.) refer to the required elements for each application.  See templates below. You MUST use these templates and combine into a SINGLE PDF document.

PROTÉGÉ: Template Parts A, B, C, and F
ASSOCIATE: Template Parts A, B, D, and F
PRINCIPAL: Template Parts A, B, E, F and supporting documentation for one area of expertise: G, H, I, J, or K.
DISTINGUISHED EDUCATOR: Template Parts A, B, E, F and supporting documentation for a minimum of three areas of expertise: G, H, I, J, or K.

Each application portfolio includes a philosophy statement.  If you are not sure how to begin, check out these helpful resources. 

Assemble all parts into a COMBINED, SINGLE PDF document and email to centile@georgetown.edu. Click here to see sample portfolios.

Templates for Portfolio and Letters of Support 

PROTÉGÉ  MEMBER

A. Cover Page
B. Letter Documenting one-on-one meeting with Teaching Academy Representative (provided to you from the representative with whom you met.
C. Portfolio Criteria/Standards: PROTÉGÉ 
F. Curriculum vitae (CV) - Any professional format is acceptable. (Full CV - not a Biosketch).

ASSOCIATE MEMBER

A. Cover Page
B. Letter Documenting one-on-one meeting with Teaching Academy Representative (provided to you from the representative with whom you met.
D. Portfolio Criteria/Standards: ASSOCIATE MEMBER
F. Curriculum vitae (CV) - Any professional format is acceptable. (Full CV - not a Biosketch).

PRINCIPAL MEMBER IN ONE OF THE EDUCATION DOMAINS

A. Cover Page
B. Letter Documenting one-on-one meeting with Teaching Academy Representative (provided to you from the representative with whom you met.
E. Letter of Support: TEMPLATE  
F. Curriculum vitae (CV) - Any professional format is acceptable. (Full CV - not a Biosketch).
Documentation of Expertise from one domain.  NOTE: While examples can be pulled from the same contexts, specific examples used in different criteria MUST BE DIFFERENT.

G. Portfolio Criteria/Standards: DIRECT TEACHING
H. Portfolio Criteria/Standards: ADVISING/MENTORING
I. Portfolio Criteria/Standards: CURRICULUM DEVELOPMENT/INSTRUCTIONAL DESIGN 
J. Portfolio Criteria/Standards: EDUCATIONAL LEADERSHIP/SERVICE
K. Portfolio Criteria/Standards: EDUCATIONAL SCHOLARSHIP 

DISTINGUISHED EDUCATOR (THREE EDUCATION DOMAINS)

A. Cover Page for DISTINGUISHED EDUCATOR
B. Letter Documenting one-on-one meeting with Teaching Academy Representative (provided to you from the representative with whom you met.
E. Letters of Support: TEMPLATE  
F. Curriculum vitae (CV) - Any professional format is acceptable. (Full CV - not a Biosketch).
Documentation of Expertise from three different domains.
Note: While examples can be pulled from the same contexts, specific examples used across all three domains MUST BE DIFFERENT.

G. Portfolio Criteria/Standards: DIRECT TEACHING
H. Portfolio Criteria/Standards: ADVISING/MENTORING
I. Portfolio Criteria/Standards: CURRICULUM DEVELOPMENT/INSTRUCTIONAL DESIGN 
J. Portfolio Criteria/Standards: EDUCATIONAL LEADERSHIP/SERVICE
K. Portfolio Criteria/Standards: EDUCATIONAL SCHOLARSHIP 

If you wish to have the ePortfolio template "cloned" for you, please email centile@georgetown.edu.

What does an Application Portfolio or ePortfolio look like?

The elements are dependent upon which level you are applying. Below are some examples:

Application Portfolio at the Associate Member Level
Application ePortfolio (electronic) at the Associate Member Level

Application Portfolio at the Principal Level (Domain: DIRECT TEACHING)
Application ePortfolio (electronic) at the Principal Level (Domain: DIRECT TEACHING)

RUBRICS: How Portfolios are Evaluated

It is very important that your application portfolio is well-organized, contains minimum required elements with supporting evidence, and represents who you are as an educator.  Peer reviews are made based on the documentation alone. Application portfolios for Associate and Protege Members will be peer reviewed by one Selection Committee member; Application portfolios for Principal Members will be peer reviewed by two persons. Their recommendations are made to the Selection Committee, who makes the final decision regarding level of membership.

Two internal and two external reviews will make recommendations regarding application portfolios for the highest level - Distinguished Educator.

Rubrics (Last updated Summer 2018)